City Clerk

Susan O'BrienCity Clerk: Susan J. O'Brien
City Hall, 2nd Floor
208 North 19th Street
Mattoon, IL 61938-2838

Phone: 217-235-5654
Fax: 217-258-6435

Office Hours: 8:00 a.m. - 4:30 p.m. Monday through Friday, except holidays. Office remains open during lunch hours.

 

The City Clerk's Office serves as your window to the local municipal government. The Clerk’s responsibilities are vital to the operation and welfare of the community by providing accurate information and access to municipal government.  The Clerk directs the operations of the Administration Department, including municipal document management, personnel management, coordination of assigned activities with other City Departments and outside agencies, while providing highly responsible and complex administrative support to the Mayor, Commissioners, and City Administrator.

The Clerk and Staff are available to assist you by providing services essential to the day-to-day needs of the general public such as birth & death records of Coles County, voter registration, notary public, hunting & fishing licenses, and other City permits and licenses.

Some Official City Documents must be obtained directly from the City Clerk’s Office:

  • Certified copies of City Ordinances, Resolutions, Council Minutes
  • Certified Birth & Death Certificates
  • City Licenses and Permits
  • Voter Registration
  • Election Candidate Documents

Other documents are available from the City of Mattoon website and are listed to the right.